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Receivables and payables: who owes you money and whom you owe.

Receivables and payables sit in one list of open items, with due dates, reminder levels and early payment discounts. Because invoices, bank and documents are in the same system, the list largely keeps itself up to date.

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Receivables: from invoice to incoming payment

The receivables side comes from your orders. You do not have to enter anything twice.

  1. Write the invoiceThe order becomes the invoice. It immediately appears as an open item for the customer, with payment terms and due date.
  2. Due dates in viewThe open items list shows what is due soon and what is overdue.
  3. Payment detectedAccount retrieval automatically matches incoming payments to open invoices. Payments with an early payment discount are detected and booked as a discount.
  4. Send reminders if neededIf the payment does not arrive: payment reminder, first and second dunning letter, at the push of a button. You set texts and deadlines per company.

Payables: from incoming invoice to bank transfer

On the payables side, documents come from outside. The WorkOrderAgent accepts them through all the usual channels.

  • A document arrivesBy scan, email or upload into document management. Text recognition reads out supplier, document number, date, amount and VAT.
  • An e-invoice arrivesXRechnung and ZUGFeRD (the German e-invoice formats) from the mailbox land automatically in the system as a checked incoming invoice.
  • Booking suggestionThe system suggests the right supplier account. You check, and the system learns.
  • TransferYou pay suppliers directly from the payables list, with a name check of the recipient (Verification of Payee) and an early payment discount suggestion.
  • Several at onceYou collect due incoming invoices into a SEPA bulk transfer and send it to your bank.
  • Booked automaticallyThe outgoing payment on the account is detected, the invoice is closed, and the document stays linked in line with GoBD (German rules for digital bookkeeping).

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Open items that keep themselves up to date?

Try the WorkOrderAgent free for 20 days, or let us show you the accounting with your own figures.

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