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The purchase invoice is filled in before you open it.

Document recognition reads the supplier, document number, document date, amount and VAT. You check and accept. The system learns from your corrections.

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From scan to posted purchase invoice

  1. Text recognitionThe document is read in the background, even if it is only an image.
  2. Fields pre-filledSupplier, document number, document date, amount and VAT appear in the form. The tax period follows from the document date.
  3. CheckYou check, correct if necessary and click "Übernehmen" (accept).
  4. PostingThe document appears as a purchase invoice in the ERP, with a posting suggestion for the supplier account.

What happens next in accounting

  • Open itemThe purchase invoice appears in the supplier list. More under Receivables and payables.
  • Posting suggestions that learnThe system suggests the supplier account. You check, the system learns.
  • Document typesPurchase invoice, sales invoice, delivery note, contract or other, each type with its own processing.
  • E-invoices without text recognitionXRechnung and ZUGFeRD e-invoices are already structured. They arrive in the system as validated purchase invoices. More under E-invoicing.
  • Filed in line with GoBDThe original stays unchanged, with a retention lock and access log, as required by GoBD (German rules for digital bookkeeping).

Related

Purchase invoices without retyping?

Try the WorkOrderAgent free for 20 days, or let us show you document recognition on your own invoices.

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