Documents in, searchable in full text.
Scanner, email or drag and drop: however a document arrives, text recognition reads it, assigns it to a supplier and makes it searchable. Filing that complies with GoBD (German rules for digital bookkeeping) is included.
The scanner writes straight into the DMS
Your network scanner places documents directly into your DMS inbox via SFTP, FTPS or Samba. No detour via the PC, no USB stick, no outside cloud provider.
Place the document, press the button: seconds later it is recognised, coded to an account and searchable.
- SFTP, FTPS and Samba (Windows share)
- A watcher service (inotify) reacts to new files within seconds
- Text recognition starts immediately in the background
- Each company has its own scan inbox
From letter to search
This is how a document finds its way into the system.
- InputScanner, email, drag and drop or upload, the route does not matter.
- Text recognitionRuns in the background and takes a few seconds.
- Document recognitionSupplier, document number and amount are read out and pre-filled.
- CheckYou check, correct if necessary and click "Übernehmen" (accept).
- PostingThe document appears as a purchase invoice in the ERP and in the full-text search.
More than a file folder
The DMS understands content and sorts it.
Text recognition for every PDF
Tesseract reads every document. Even scans without a text layer become searchable.
DetailsDocument recognition
Supplier, document number, document date, amount and VAT are recognised. You check, the system learns.
DetailsMailbox per company
Each company gets its own email address. Documents that arrive there go into the DMS automatically.
DetailsDrag and drop
Simply drag a PDF, JPG or PNG into the browser window.
DetailsLinking to jobs
Attach a document to an order, customer, purchase invoice, bank transaction or maintenance contract.
DetailsTypo-tolerant search
Full-text search with Meilisearch finds "invoice" even if you type "invocie". Kept separate per company.
DetailsWhat is under the bonnet
- Document typesPurchase invoice, sales invoice, delivery note, contract, other, each type with its own processing.
- Tax periodMonth and year are set automatically from the document date.
- TagsFreely assignable tags for further organisation.
- Manage DPAsStore data processing agreements under Art. 28 GDPR as PDFs, included in the procedural documentation.
- GoBD archivingComplete filing with an unalterable original, retention lock and access log.
Related
An end to paperwork chaos in lever arch files
Try it free for 20 days, or let us show you the route from scanner to posting. In the winter special: all modules included in the package at no extra cost. If you join now, you keep the benefit afterwards too.
0173 644 22 17