# Receivables and payables under control

> Receivables and payables in one open items list: due dates, three reminder levels, early payment discounts, automatic matching, transfers with payee check.

Source: https://1x1it.de/en/workorderagent/erp/debitoren-kreditoren/

Receivables and payables sit in one list of open items, with due dates, reminder levels and early payment discounts. Because invoices, bank and documents are in the same system, the list largely keeps itself up to date.

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Receivables & payables ERP

- **Overview:** Open items with due dates
- **Dunning:** 3 levels with reminder fees
- **Discount:** detected and booked
- **Matching:** automatic via account retrieval
- **Payment:** with payee check

## Receivables: from invoice to incoming payment

The receivables side comes from your orders. You do not have to enter anything twice.

- Write the invoice: The order becomes the invoice. It immediately appears as an open item for the customer, with payment terms and due date.
- Due dates in view: The open items list shows what is due soon and what is overdue.
- Payment detected: Account retrieval automatically matches incoming payments to open invoices. Payments with an early payment discount are detected and booked as a discount.
- Send reminders if needed: If the payment does not arrive: payment reminder, first and second dunning letter, at the push of a button. You set texts and deadlines per company.

## Payables: from incoming invoice to bank transfer

On the payables side, documents come from outside. The WorkOrderAgent accepts them through all the usual channels.

- A document arrives: By scan, email or upload into document management. Text recognition reads out supplier, document number, date, amount and VAT.
- An e-invoice arrives: XRechnung and ZUGFeRD (the German e-invoice formats) from the mailbox land automatically in the system as a checked incoming invoice.
- Booking suggestion: The system suggests the right supplier account. You check, and the system learns.
- Transfer: You pay suppliers directly from the payables list, with a name check of the recipient (Verification of Payee) and an early payment discount suggestion.
- Several at once: You collect due incoming invoices into a SEPA bulk transfer and send it to your bank.
- Booked automatically: The outgoing payment on the account is detected, the invoice is closed, and the document stays linked in line with GoBD (German rules for digital bookkeeping).

## Related

[Bank reconciliation Nine passes against open items](https://1x1it.de/en/workorderagent/erp/bankabgleich/)
[SEPA payment run Pay incoming invoices in bulk](https://1x1it.de/en/workorderagent/erp/sepa-zahllauf/)
[DMS & OCR Capture and read documents](https://1x1it.de/en/workorderagent/dms/)
[ERP & accounting All features at a glance](https://1x1it.de/en/workorderagent/erp/)

## Open items that keep themselves up to date?

Try the WorkOrderAgent free for 20 days, or let us show you the accounting with your own figures.

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