# DMS & OCR: recognise and find documents

> Documents into the DMS via network scanner, email or drag and drop. OCR, automatic document recognition, typo-tolerant full-text search, GoBD-compliant filing.

Source: https://1x1it.de/en/workorderagent/dms/

Scanner, email or drag and drop: however a document arrives, text recognition reads it, assigns it to a supplier and makes it searchable. Filing that complies with GoBD (German rules for digital bookkeeping) is included.

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[Request a demo](https://1x1it.de/en/kontakt/#anfrage)

DMS & OCR Module

- **Included:** all modules (winter special)
- **Input:** Scanner, email, drag and drop, upload
- **Scanner:** SFTP, FTPS, Samba
- **Text recognition:** Tesseract, also for scans without a text layer
- **Search:** Meilisearch, typo-tolerant
- **Compliance:** GoBD-compliant archiving

## The scanner writes straight into the DMS

Your network scanner places documents directly into your DMS inbox via SFTP, FTPS or Samba. No detour via the PC, no USB stick, no outside cloud provider.

Place the document, press the button: seconds later it is recognised, coded to an account and searchable.

- SFTP, FTPS and Samba (Windows share)
- A watcher service (inotify) reacts to new files within seconds
- Text recognition starts immediately in the background
- Each company has its own scan inbox

## From letter to search

This is how a document finds its way into the system.

- Input: Scanner, email, drag and drop or upload, the route does not matter.
- Text recognition: Runs in the background and takes a few seconds.
- Document recognition: Supplier, document number and amount are read out and pre-filled.
- Check: You check, correct if necessary and click "Übernehmen" (accept).
- Posting: The document appears as a purchase invoice in the ERP and in the full-text search.

## More than a file folder

The DMS understands content and sorts it.

[Text recognition for every PDF Tesseract reads every document. Even scans without a text layer become searchable. Details](https://1x1it.de/en/workorderagent/dms/texterkennung/)
[Document recognition Supplier, document number, document date, amount and VAT are recognised. You check, the system learns. Details](https://1x1it.de/en/workorderagent/dms/belegerkennung/)
[Mailbox per company Each company gets its own email address. Documents that arrive there go into the DMS automatically. Details](https://1x1it.de/en/workorderagent/dms/mail-postfach/)
[Drag and drop Simply drag a PDF, JPG or PNG into the browser window. Details](https://1x1it.de/en/workorderagent/dms/hochladen/)
[Linking to jobs Attach a document to an order, customer, purchase invoice, bank transaction or maintenance contract. Details](https://1x1it.de/en/workorderagent/dms/verknuepfung/)
[Typo-tolerant search Full-text search with Meilisearch finds "invoice" even if you type "invocie". Kept separate per company. Details](https://1x1it.de/en/workorderagent/dms/volltextsuche/)

## What is under the bonnet

- Document types: Purchase invoice, sales invoice, delivery note, contract, other, each type with its own processing.
- Tax period: Month and year are set automatically from the document date.
- Tags: Freely assignable tags for further organisation.
- Manage DPAs: Store data processing agreements under Art. 28 GDPR as PDFs, included in the procedural documentation.
- GoBD archiving: Complete filing with an unalterable original, retention lock and access log.

## Related

[ERP & accounting Post purchase invoices](https://1x1it.de/en/workorderagent/erp/)
[E-invoicing Receive XRechnung and ZUGFeRD e-invoices](https://1x1it.de/en/workorderagent/e-rechnung/)
[Banking & SEPA Link documents to bank transactions](https://1x1it.de/en/workorderagent/banking/)
[All modules The WorkOrderAgent at a glance](https://1x1it.de/en/workorderagent/)

## An end to paperwork chaos in lever arch files

Try it free for 20 days, or let us show you the route from scanner to posting. In the winter special: all modules included in the package at no extra cost. If you join now, you keep the benefit afterwards too.

[0173 644 22 17](tel:+491736442217)

[Request a demo](https://1x1it.de/en/kontakt/#anfrage)