# Document recognition: invoices pre-filled

> Supplier, document number, date, amount and VAT are read from the document. You check it, and it appears as a purchase invoice in the ERP.

Source: https://1x1it.de/en/workorderagent/dms/belegerkennung/

Document recognition reads the supplier, document number, document date, amount and VAT. You check and accept. The system learns from your corrections.

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[All about DMS & OCR](https://1x1it.de/en/workorderagent/dms/)

Document recognition DMS

- **Recognised:** Supplier, number, date, amount, VAT
- **Period:** Month and year from the document date
- **Check:** You review, then "Übernehmen" (accept)
- **Target:** Purchase invoice in the ERP

## From scan to posted purchase invoice

- Text recognition: The document is read in the background, even if it is only an image.
- Fields pre-filled: Supplier, document number, document date, amount and VAT appear in the form. The tax period follows from the document date.
- Check: You check, correct if necessary and click "Übernehmen" (accept).
- Posting: The document appears as a purchase invoice in the ERP, with a posting suggestion for the supplier account.

## What happens next in accounting

- Open item: The purchase invoice appears in the supplier list. More under [Receivables and payables](https://1x1it.de/en/workorderagent/erp/debitoren-kreditoren/).
- Posting suggestions that learn: The system suggests the supplier account. You check, the system learns.
- Document types: Purchase invoice, sales invoice, delivery note, contract or other, each type with its own processing.
- E-invoices without text recognition: XRechnung and ZUGFeRD e-invoices are already structured. They arrive in the system as validated purchase invoices. More under [E-invoicing](https://1x1it.de/en/workorderagent/e-rechnung/).
- Filed in line with GoBD: The original stays unchanged, with a retention lock and access log, as required by GoBD (German rules for digital bookkeeping).

## Related

[Text recognition Every document becomes readable](https://1x1it.de/en/workorderagent/dms/texterkennung/)
[Mailbox per company Documents into the DMS by email](https://1x1it.de/en/workorderagent/dms/mail-postfach/)
[Linking to jobs Document to order and bank transaction](https://1x1it.de/en/workorderagent/dms/verknuepfung/)
[DMS & OCR All features at a glance](https://1x1it.de/en/workorderagent/dms/)

## Purchase invoices without retyping?

Try the WorkOrderAgent free for 20 days, or let us show you document recognition on your own invoices.

[0173 644 22 17](tel:+491736442217)

[Request a demo](https://1x1it.de/en/kontakt/#anfrage)